KIPP Nashville Website Privacy Policy

Privacy at a Glance

When you use the KIPP Nashville website, information may be collected in two primary ways: information you choose to provide and certain technical information generated through your use of the site.

For example, you may provide information when you:

• Submit an enrollment or information request
• Schedule a school tour or register for an event
• Contact a school or KIPP Nashville team member
• Submit a form
• Apply for a job or follow a link to our recruiting platform
• Donate or follow a link to a giving platform
• Sign up to receive communications
• Participate in another website feature that requests information

Our website may also use analytics and related technologies to help us understand how people find and use the site.

The specific information collected depends on the service or form you use.

Information You Provide to KIPP Nashville

When you voluntarily complete a form or communicate with us through the website, we may receive the information you provide.

Depending on the purpose of the form, this could include information such as your:

• Name
• Email address
• Phone number
• Relationship to a student
• Student’s name or grade level
• School or campus of interest
• Employment or recruiting information
• Communication preferences
• Questions, comments, or other information you choose to submit

Not every form asks for all of this information. Forms should request only information appropriate to the task they are designed to complete.

Before submitting sensitive information, review the instructions associated with the form or system you are using.

Information Collected When You Use Our Website

Like many websites, the KIPP Nashville website may collect certain technical information when you visit or interact with it.

Depending on the technologies currently in use, this information may include:

• Device or browser information
• General information about how visitors navigate the website
• Pages viewed
• Referring pages or websites
• Approximate location derived from technical information
• Dates and times of website activity
• Interactions with links, buttons, forms, or other site features

We may use this information to understand website performance, improve navigation and content, identify technical problems, and evaluate how effectively the site serves its audiences.

Cookies and Similar Technologies

Our website and services connected to it may use cookies or similar technologies. Cookies are small pieces of information that a website can store through your browser to support website functionality or provide information about how a site is used.

Depending on the tools KIPP Nashville uses, cookies or similar technologies may support functions such as:

Essential website functions: Technologies necessary for certain website features or functionality.

Analytics: Technologies that help us understand website traffic, usage, and performance.

Third-party services: Technologies associated with embedded or externally provided services.

Your browser may provide settings that allow you to limit or delete cookies. Changing these settings can affect how some websites or features function.

How We May Use Information

Information collected through the KIPP Nashville website may be used to fulfill the purpose for which it was provided and to support the operation of our website and organization.

Depending on the context, that may include using information to:

• Respond to a question or request
• Provide information about a KIPP Nashville school
• Support enrollment-related inquiries
• Coordinate a tour, event, or other requested activity
• Route a request to the appropriate school or team
• Provide communications a user has requested
• Support recruiting or employment-related processes
• Process or support another transaction initiated by the user
• Maintain, secure, and improve the website
• Understand website usage and performance
• Meet applicable administrative or legal obligations

Information submitted for one purpose should not automatically be described as being used for unrelated purposes unless that use is part of KIPP Nashville’s actual, approved practices.

Forms and Online Submissions

Different forms on kippnashville.org serve different purposes. Whenever possible, the form itself should make clear what information is being requested and what will happen after you submit it.

Please do not use a general website contact form to send passwords, financial account information, medical information, or other highly sensitive information unless the form specifically requests that information and has been approved for that purpose.

Some forms may be provided or processed using third-party technology. When that happens, additional privacy terms may apply.

If you are unsure how to provide sensitive information to a KIPP Nashville school or team, contact us first so we can direct you to the appropriate method.

Enrollment and Student Information

Our public website may provide access to enrollment information, forms, family tools, student-related services, or links to systems used by KIPP Nashville families.

This website Privacy Policy should not be interpreted as the complete policy governing educational records or student information.

Student records and other education-related information may be subject to separate policies, procedures, agreements, and legal requirements. When a family enters a separate enrollment, student-information, learning, or family platform, the privacy practices applicable to that system may differ from those governing the public KIPP Nashville website.

Third-Party Websites and Services

Some actions that begin on the KIPP Nashville website may continue on a website or platform operated by another organization.

Examples may include systems used for:

• Enrollment
• Family or student portals
• Job applications
• Donations
• Event registration
• Maps and directions
• Videos or other embedded content
• Other external tools and services

When you follow an external link, you may leave kippnashville.org. The external service may collect and process information according to its own privacy practices and terms.

Where practical, KIPP Nashville should identify external handoffs before users leave our website, particularly when they are being asked to provide personal information.

We encourage users to review the privacy information provided by an external service before submitting information to it.

Communications

If you provide contact information to request information or communications from KIPP Nashville, we may use the information you provide to respond to that request.

Different communication channels may have different preferences or opt-out procedures. Where applicable, users should be given a practical way to manage communications they have elected to receive.

Transactional or service-related communications may be handled differently from optional informational or promotional communications.

How Information May Be Shared

KIPP Nashville may need to share information internally with employees or teams responsible for responding to a request or providing a requested service.

Information may also be processed by service providers or technology platforms that help us operate our website and related services.

KIPP Nashville may also disclose information when required or permitted by applicable law or when necessary to protect the security, rights, or operation of our organization, systems, or users.

This policy should not promise that information is “never shared” unless that statement can be supported across every system and legally required circumstance.

Data Security

KIPP Nashville takes the protection of information seriously and should use administrative, technical, and organizational practices appropriate to the information and systems involved.

However, no website, electronic transmission, or information-storage system can be guaranteed to be completely secure.

For that reason, users should avoid sending sensitive information through general website forms, email addresses, or other channels that are not specifically intended to receive it.

How Long Information Is Kept

The length of time information is retained may depend on why it was collected, the system in which it is maintained, operational needs, applicable policies, and legal requirements.

KIPP Nashville should retain information according to its approved records-management and retention practices.

Children’s Privacy

KIPP Nashville serves students and families, so information involving children deserves particular care.

The public website includes content intended to help families learn about our schools and access school-related resources. It should not be assumed that every public website feature is designed for children to submit personal information independently.

Parents and caregivers should help students use online forms and external services when appropriate.

Separate requirements and privacy practices may apply to student records, educational services, and technology used as part of a student’s education.

Your Privacy Choices and Requests

Depending on the information involved, the service you used, and applicable requirements, you may be able to ask a question about information you previously provided or request that certain information be corrected or updated.

Some requests may need to be handled by a specific school, department, service provider, or records process rather than through the general website contact channel.

When contacting us about privacy, please provide enough information for our team to understand and appropriately route your request. Do not send sensitive identification documents through a general contact form unless instructed to do so through an approved process.

Links to Other Websites

KIPP Nashville may link to websites that we do not operate.

A link from our website does not mean that another website follows this Privacy Policy. Once you leave the KIPP Nashville website, the privacy policy and terms of the destination site may govern your interaction with that service.

We encourage you to review those policies when providing personal information through another website.

Changes to This Privacy Policy

Technology, website features, legal requirements, and organizational practices can change over time. KIPP Nashville may update this Privacy Policy to reflect those changes.

When the policy is updated, the Last updated date at the top of this page should also be revised.

Material changes may require additional notice depending on the nature of the change and applicable requirements.

Questions About Privacy?

If you have a question about this Privacy Policy, information submitted through the KIPP Nashville website, or the appropriate way to make a privacy-related request, please contact us.

For questions about a student’s school records or information held by a particular school, families may need to contact their student’s campus or use the applicable student-records process.